Working with the Tasks App (Asset Management)

The Tasks app is a personal app that shows you all tasks that allow you to complete an action. These tasks can be part of processes that you created or have been created by other users and delegated or assigned to you.

All options for working with tasks depend on rules: the configuration of the corresponding processes must allow assigning, delegating, and applying actions to user tasks. The process configuration also determines which actions are available for a task and the results of the task execution.

To prevent different users from editing a task simultaneously, tasks are automatically locked for other users as soon as the task is edited. The Lock Indicator icon indicates the lock status of each selected task.

In the Tasks app, you can review and filter the displayed tasks and review the details of a selected task. If necessary, you can also edit task data and attachments, or assign and delegate tasks directly to other users and groups, or apply other actions directly from the app. The following illustration shows several examples of what you might encounter when editing tasks with the Tasks app.

	Display or Control	Description
1	List and Task button	Toggles display of the Task List and Task Details on or off. When toggled on the button is colored blue. n You can have both the List and Task buttons simultaneously toggled on but not toggled off. When only one is on and you click that button, the system automatically toggles that display off and the other display on.
2	Refresh button	Refreshes the display of active tasks in the Task List.
3	Lock Indicator icon	Indicates if the selected task is currently locked for editing.
		The task is free for editing.
		You are currently editing the task and it is therefore locked for other users. As soon as you start editing a task it is locked and the Lock Indicator icon is colored blue.
		The lock is released after you successfully applied an action or delegated the task, when you select another task, or close the Tasks app.
4		Uploads files as attachments to the task. See Uploading Files as Attachments.
5		Downloads the selected file attachments. See Downloading File Attachments.
6		Deletes the selected attachments from the task. See Deleting Attachments.
7		Saves the task data without leaving the edit field. See Displaying and Editing User Task Data.
8	My Tasks button	Toggles the My Tasks filter on or off. When toggled on, the button is colored blue, and the Tasks List shows only the tasks that are assigned to you or the group you are member of. When toggled off, the Tasks List shows all tasks that you are allowed to edit. See Filtering Displayed User Tasks.
9	App menu button	The Tasks App menu contains the following options: Add Or Remove Filters. Allows you to apply a time-based or task type-based filter to the Task List. See Filtering Displayed User Tasks. Add Or Remove Columns. Shows or hides columns in the Task List. Delegate To. Allows you to delegate a selected task to another user or group. See Delegating User Tasks. Create Process. Allows you to create a process without asset context. See Creating Assets.
10	Close button	Closes the Tasks app.
11	Task list	Displays active and finished tasks in an overview table, depending on the filter applied to the app. The following columns are shown by default: Name: Displays the name of the task. This column is mandatory and cannot be hidden. System Name: Displays the name of the MediaCentral Asset Management module on which the process was created. Task Start: Displays the date and time when the task was started. Process Name: Displays the name of the process the task belongs to. Process Type: Displays the type of process the task belongs to. Assignee: Displays the name of the user to which the task is assigned. Assigned Group: Displays the name of the group to which the task is assigned.
		The following columns can additionally be shown: Task Due: Displays the planned end date and time of the task (only for active tasks). Task End: Displays the date and time when the task was finished. Task Status: Displays the status of the task. Next Group: Displays the name of the group which is set as assigned group of the next upcoming task. Next User: Displays the name of the user which is set as assignee of the next upcoming task. Process Comment: Displays a comment set when the process was created. Process Correlation ID: Displays an externally set ID that does not identify the unique process but several items belonging to the same context. Process Created By: Displays the name of the service or user who created the process. Process Creation: Displays the date and time when the process was created. Process External ID: Displays a unique ID specified by the creator of the process. Process Last Modified By: Displays the name of the service or user who modified the process for the last time. Process Modification: Displays the date and time when the process was modified. Process Status: Displays the status of the process the task belongs to. You can configure which columns are displayed by using the Tasks App menu’s Add Or Remove Columns feature. See Working in the Tasks App. Additionally, you apply a text- based filter on the displayed columns. See Filtering Displayed User Tasks.
12	Task details	Displays details of the task selected in the Task List. Depending on the task type, the Task Details can be split into the Task Information and Task Attachments areas. If you select several tasks in the Task List, the Task Details area does not show information or is cleared.
13	Breadcrumbs	Show the names of the current and preceding tasks of the process to give context information. The current task is the last (right-most) in the list. Breadcrumbs are shown for active and completed tasks.
14	Attachment count	Shows the number of attached assets. If the number of attachments does not comply with the allowed limits, the Attachments count is shown in red. The Show Details icon opens a window that provides details, including the reason why the limit is exceeded. See Getting Information on Allowed Attachments.
15	Task information	Displays the metadata assigned to the task. See Displaying and Editing User Task Data.
16	Task attachments	Displays the attachments of the task as asset cards. For each attached asset, the following are shown: A header frame or clip icon The asset name and type A remove button (optional) For each attached file, the following are shown: The file name, size, and status A remove button (optional) Provides controls to delete attachments from and add new attachments to an active task; allows you to open attachments of active and completed tasks. See Adding and Editing User Task Attachments, Uploading Files as Attachments, Downloading File Attachments, and Deleting Attachments.
17	Action buttons	Trigger an action on the task. Which actions are available is determined by the task type. See Applying Actions to User Tasks.